There’s a major shift on the horizon for the machinery industry. The EU Machinery Directive 2006/42/EC is making way for the new Machinery Regulation (EU) 2023/1230, which will come into effect on January 20, 2027. These changes will have a major impact on manufacturers, importers and distributors. Naturally, those players who prepare early will have a competitive edge versus the laggards. Some parts of the new regulation can also be seen as an invitation to improve the user experience with user manuals, technical explanations, etc. As user manuals will turn digital, why not add explainer videos, animations and crystal-clear information offerings to ensure that users get the most out of the equipment? Here’s what you need to know to ensure compliance and stay ahead of the curve.
The CE marking and the new machinery regulation
The CE marking is essential for products entering the European market. It signifies that a product is compliant with EU safety, health, and environmental standards. Typically, manufacturers are responsible for ensuring their products meet these requirements, but in some cases, importers or distributors may also bear this responsibility. The process involves identifying relevant directives, verifying product-specific requirements, conducting conformity tests and preparing technical documentation before affixing the CE marking and issuing an EU Declaration of Conformity.
However, with the introduction of the new Machinery Regulation (EU) 2023/1230, compliance is becoming more complex. Unlike the old directive, which allowed for varying national interpretations, this regulation applies uniformly across all EU member states. This will create more of a level playing field in the market. The new regulation also introduces stricter safety and cybersecurity requirements, addressing advancements in AI and autonomous systems. These changes aim to enhance product safety while providing greater legal clarity for manufacturers, importers, and distributors alike.
Key changes in the new machinery regulation
- From directive to regulation:
The main difference in this shift lies in how the law is applied across EU member states. The new regulation is directly applicable across the EU, eliminating national discrepancies in enforcement. This also means stricter requirements for compliance and CE marking will be enforced. - Expanded definitions
The regulation includes new categories like ‘related products’. This refers to items like safety parts (ex. emergency stop buttons and sensors that detect human presence) and interchangeable equipment (add-ons or attachments). Additionally, there are specific safety requirements for AI-driven machines and those with self-learning capabilities. Since these machines are on the rise, there’s a greater need to ensure they remain safe even after deployment. - Mandatory digital documentation
Under the new regulation, user manuals must be available in a digital format. However, it must always be accessible offline as well. If the machinery is used by non-professional users (e.g., general consumers rather than trained industry workers), manufacturers must still provide paper copies of critical safety instructions (such as quick start guides). - Increased conformity requirements
To future-proof machinery, the regulation makes sure emerging technologies are safe, secure, and reliable before they enter the market. This means that machines with AI, autonomous functions or self-learning software will need additional assessments by a recognized body. Cybersecurity measures will be more stringent, ensuring software can’t be hacked or manipulated. - New obligations for manufacturers, importers and distributors
Manufacturers will now also need to perform risk assessments for AI-driven machinery. Importers and distributors are responsible for ensuring compliance and removing unsafe machines from the market.
Why should you get into action now?
Some companies might wait to take compliance measures until the minimal requirements are clarified or to avoid unnecessarily straining resources, but doing so comes with risks. Companies that adapt early will have a smoother transition, which reduces last-minute compliance costs, avoids potential delays in product launches and gives you a market advantage. Failing to meet the new standards by 2027 could even lead to product recalls, sales bans, or legal issues. At the same time, some of the requirements aren’t just for new products but also for current ones. Cybersecurity measures and AI-related assessments, for example, might require software updates. And updating documentation and adjusting conformity procedures can take time, so a head start is beneficial.
An invitation to innovation
What if the new EU Machinery Regulation could be an invitation to innovate rather than a reluctant race to minimal compliance? Instead of asking, ‘What’s the minimum we need to do to comply?’, we asked ourselves, ‘How can this new regulation inspire us to create better products and services?’.
- The new obligations for manufacturers, importers and distributors, for example, encourage a more collaborative value chain. This is an opportunity to rethink how partners work together to create safer, more intelligent products, from design to deployment.
- Providing mandatory digital manuals is the perfect opportunity to make user guidance smarter and more interactive. Why stop at static PDFs when digital user manuals could evolve into dynamic support platforms with tutorials, troubleshooting assistance, or predictive maintenance insights?
- The new regulation pushes manufacturers to integrate cybersecurity and safety-by-design principles into their machines. But why stop there? Designing machines with built-in connectivity, data insights and remote monitoring not only improves safety, it can unlock whole new business models. Think predictive maintenance, pay-per-use models or servitization.
- The expanded definitions, including safety components and interchangeable equipment, encourage companies to view these parts not just as isolated components but as integral, modular building blocks. Designing products with standardized and replaceable modules makes it easier to repair, upgrade and extend product lifecycles, unlocking new business models based on upgradability and performance services.
How can you get started?
A new regulation like this can seem quite overwhelming. So to ensure a smooth and cost-effective transition to the new Machinery Regulation (EU) 2023/1230, here’s how you can get started today!
- Understand the new requirements: Identify key changes affecting your products, keep an eye on updates from the EU and industry bodies and compare your existing processes, documentation, and product designs against the new regulation.
- Prioritize high-risk areas: If your products have AI, self-learning, or remote connectivity, plan for extra conformity assessments by a Notified Body, start implementing cybersecurity measures and develop a digital documentation strategy.
- Test and certify early: Schedule evaluations by third parties well in advance to avoid bottlenecks, conduct internal compliance testing and update technical documentation.
- Train teams and prepare for market entry: Ensure your teams and supply chain contributors understand the new requirements and their role in compliance and plan for labeling and CE marking updates.
- Full compliance? Ensure all new machinery meets requirements and monitor post-market compliance.
In conclusion
The transition to the Machinery Regulation (EU) 2023/1230 clearly marks a significant shift in the industry. And while the full enforcement date may seem distant, waiting until the last minute could lead to rushed compliance efforts, higher costs, and potential market disruptions. By taking a proactive approach, manufacturers, importers, and distributors can minimize risks, ensure a smoother transition and gain a competitive advantage. Every step taken today brings you closer to seamless compliance. The machinery industry is evolving, and those who act early will not only meet the new standards but also position themselves as leaders in innovation and safety. Now is the time to prepare, adapt, and future-proof your business.
